Concepts, revision rounds, source files and licensing — itemised so nothing gets disputed. A free designer invoice template, editable online.
Design invoices carry a hidden trap: the client thinks they bought “a logo”, while you priced concepts, revision rounds, final artwork, source files and usage rights. When those are not itemised, every extra round of changes and every “can you just send the source files?” becomes a negotiation you have already lost. The sample invoice below is a logo project broken into exactly those parts — concept fee, extra revisions at a stated rate, the brand guidelines document, a template pack, and the source-file buyout as its own line. Steal the structure for branding, web or print work.
A realistic example, priced the way designers actually bill. Click the button and these exact items load into the free generator, ready to edit.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design — 3 concepts | 1 | $600.00 | $600.00 |
| Extra revision rounds (2 included) | 2 | $85.00 | $170.00 |
| Brand guidelines document | 1 | $350.00 | $350.00 |
| Social media template pack | 1 | $280.00 | $280.00 |
| Source files & full buyout licence | 1 | $200.00 | $200.00 |
| Total due | $1,600.00 | ||
Sample figures in USD — edit every line in the generator. Add VAT or GST there if you charge it; the tax calculator splits the tax out for you.
No signup. No watermark. The sample items load automatically; change anything you like.
“Just one more tweak” is the most expensive sentence in design. When your invoice template prints the included revision rounds and the per-round rate — as the sample does — clients self-edit their feedback and happily pay for genuine extras. The same logic applies to licensing: listing the source-file buyout as a priced line turns an awkward ask into a simple purchase. Protect the final files too: standard practice is to release print-ready and source files only after the final payment clears. If that payment stalls, the payment reminder generator will chase it in the right tone.
Every template is free — and they all live in the same template library with Word, Excel and PDF downloads.
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