Labour, materials, staged payments — an invoice template built the way construction and trades actually bill. Free, online, no signup.
Contractor invoicing is different from ordinary billing: jobs run for weeks, materials are bought up front, and nobody pays the full amount in one go. A contractor invoice has to split labour from materials, connect to the original quote or contract, and fit a staged payment schedule — deposit, progress payments, final balance. The sample below is a kitchen remodel billed exactly that way. Use the same structure for any trade — plumbing, electrical, carpentry, renovations — and your invoices will match what homeowners, property managers and insurers expect to see.
A realistic example, priced the way contractors actually bill. Click the button and these exact items load into the free generator, ready to edit.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labour — kitchen remodel (per day) | 6 | $350.00 | $2,100.00 |
| Materials — cabinets & countertops | 1 | $2,850.00 | $2,850.00 |
| Materials — tiles, fixtures & fittings | 1 | $940.00 | $940.00 |
| Waste removal & site cleanup | 1 | $180.00 | $180.00 |
| Total due | $6,070.00 | ||
Sample figures in USD — edit every line in the generator. Add VAT or GST there if you charge it; the tax calculator splits the tax out for you.
No signup. No watermark. The sample items load automatically; change anything you like.
The fastest way for a contractor to bleed cash is to front weeks of labour and thousands in materials, then invoice once at the end. Staged billing fixes that: a deposit before you start, progress invoices as milestones are hit, and a final invoice on sign-off. This template is built for that rhythm — each stage is its own clean invoice referencing the same job. Keep materials and labour on separate lines and clients (and their insurers) stop disputing totals. When a stage goes unpaid, the payment reminder generator and our guide to invoice payment terms will help you chase it professionally.
Every template is free — and they all live in the same template library with Word, Excel and PDF downloads.
Hourly and project billing for independent professionals, deposits and revision rounds included.
See the template →Shoot fees, editing, licensing and print products, with the booking deposit handled properly.
See the template →Day rates, discovery sessions, workshops and retainers — billed the way clients expect.
See the template →Concepts, revision rounds, source files and usage licensing, itemised so nothing is disputed.
See the template →Per-visit, recurring and deep-clean billing for residential and commercial cleaners.
See the template →