A complete checklist that gets you paid faster.
A good invoice does two jobs: it tells your client exactly what they owe, and it makes paying you effortless. Here's everything a professional invoice needs — BillsZilla's generator covers all nine automatically.
Name, address, email, and phone. Add your logo — invoices with branding get taken more seriously and paid faster.
Who you're billing: name or company, address, and email. This matters for their bookkeeping as much as yours.
Sequential numbers like INV-0001, INV-0002. They keep your records straight and look professional. Never reuse a number.
The issue date is when you sent it; the due date is when payment is expected. "Due in 14 days" beats a vague "due soon" every time.
Each row needs a description, quantity, and rate. "Website redesign — 1 × $1,200" beats a single mystery line called "Services."
If tax applies, show it as its own line — flat rate, per-line, or GST split into CGST/SGST or IGST where required. Clients (and accountants) need to see the math.
Show discounts as a separate line rather than silently lowering prices — the client sees the value they're getting.
Spell out how to pay: bank account, IBAN, mobile wallet — plus terms like "Payment due within 14 days" and any late-fee policy.
One bold, unmistakable "Amount Due." Everything above exists to make that number trustworthy.
Open BillsZilla's free invoice generator, fill in the nine fields above, pick a template, and download the PDF. No signup, no watermark — about sixty seconds, start to finish.
When your business outgrows free invoicing, FreshBooks and QuickBooks handle expenses, payroll and tax reports.Disclosure: BillsZilla may earn a commission on purchases through these links.
